Each team should consist of the following:
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Local Lead (not Local Consultant) (n=1)
± Doctor / medical student data collectors (n=0-2, or 0-5 in tertiary units)
± 1 non-doctor team member (e.g. clinical nurse specialist / MDT co-ordinator etc.) who will play an invaluable role in case identification / data collection.
Local Lead Consultant
This should be a consultant Gastroenterologist, HPB or Upper GI Surgeon. The Local Consultant will be responsible for:
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Being the named consultant for any local registration processes
Being a permanent point of contact for the audit
Defining roles of individuals within the team locally
Supporting the local lead and data collection team in any administrative hurdles they may encounter.
Disseminating outcomes of the audit locally.
Local Lead Trainee
The Local Lead should be a SpR or Core Trainee and will be responsible for:
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Recruiting and managing local data collection team
Data collection completeness
Custodian of the Unit-specific REDCap login
Local RICOCHET audit registration in keeping with local procedure
Documentation to help is provided in Appendix 3
STEP 1
Identify your Data Collection Team
Once you have registered your interest via our google form, you will be contacted by the steering committee. They will highlight others in your centre who have also registered their interest. You should contact these individuals and decide who will fulfill the following roles as below.
STEP 3
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Once you have sent us your confirmation of registration and address, we will post you a USB stick containing:
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Pseudonymisation Software
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Pseudonymisation User Guide
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REDCap user guide
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Sites will be required to keep a record of REDCap numbers and linked patient identifier (Pseudonymisation Number) on a local NHS computer as a spread-sheet (Microsoft Excel). This should never be printed.
A copy of this spread-sheet should kept for 2 years after data collection is complete – and it is the Local Consultant’s responsibility to be the custodian of this spread-sheet. We will be unable to include your site data in the study without this.
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Find both user guides here:
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STEP 4
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Collect your data!
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Patients should be identified from multiple streams; Clinical Nurse Specialists, ERCP/PTC lists, MDT, clinic...
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Day Zero for each patient is their day of first hospital contact in secondary care. This may not be the date on which you identify them.
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We encourage you to upload data directly onto REDCap (download the free app which you can use offline) but if you prefer, you can use the paper CRF provided below:
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Please note that this is confidential data that should be considered to be a patient list. Do not leave unattended, do not remove from the clinical environment and dispose of via clinical waste urgently when you have finished with it. The RICOCHET team take no responsibility for breach of information governance and data protection when the processes outlined in the protocol are not followed.
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